Organizational Capacity

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This stream offers core funding for up to five years to Indigenous organizations that deliver programs or services to urban Indigenous peoples. Core funding covers the day-to-day operating costs of an organization, like staffing of key positions, utilities, rent, etc.

The National Association of Friendship Centres (NAFC) has entered into an agreement with INAC to deliver the Organizational Capacity Funding Stream to its member Friendship Centres. The NAFC devolves this responsibility to its PTAs. The NAFC will deliver the program directly to the Atlantic Region (5 Centres) and the Yukon (1 Centre). Below is a breakdown of who and what is eligible.

Organizational Capacity- Funding directly to Friendship Centres

1. Eligible recipients:

Not-for-Profit Indigenous organizations

All Friendship Centres will be required to demonstrate they meet this eligibility each year.

2. Eligible Initiatives and Projects

Organizational Capacity stream eligible for funding support include:

core funding for Friendship Centres to maintain a stable base from which to deliver programs and services, or provide case management and referral services for clients, that support urban Indigenous peoples and communities.

The Organizational Capacity Stream is not intended to supplement a shortage of funding under another program or initiative of any order of government.

3. Eligible expenditures as a Friendship Centre:

  • recipient salaries and benefits for the following positions:
    • Chief Executive Officer or Executive Director
    • Executive Assistant or Receptionist
  • organizational overhead and/or infrastructure costs such as office supplies and utilities required to support the staff holding the positions being funded under this stream and/or administration of the agreement
  • costs for preparing financial and other reporting documentation required to be compliant with the agreement

Below is a sample of what can be included in the budget. If you are unsure, please contact the NAFC for further clarification.

Salaries and Benefits:

  • 100% Executive Director or Chief Executive Officer
  • 100% Receptionist or Executive Assistant*The T&Cs for OC refer to the eligibility of overhead and infrastructure costs for the two positions identified as eligible for funding (the ED and the receptionist). This would include travel costs. However, we are willing to allow travel for a total of 2 people to attend the AGM, regardless of their position.

Organizational overhead and/or infrastructure costs such as office supplies and utilities required to support the staff holding the positions being funded under this stream and/or administration of the agreement

  • Office Supplies
  • Office Rent or portion of mortgage costs
  • Utilities
  • Telephone/Fax
  • Insurance
  • Banking fees
  • Property tax
  • Training for professional development including professional fees
  • Travel (within reason and can include the AGM)
  • Equipment rental or purchase (up to $5000)
  • IT support
  • Building Maintenance and Repair (within reason)

Costs for preparing financial and other reporting documentation required to be compliant with the agreement

  • A percentage of the Finance director/officer, bookkeeper or accountant’s salary
  • A percentage of the Program officer/coordinator’s salary
  • A portion of the cost of the Friendship Centres’ audit

The amount or percentage of salary supported through the UPIP should be based on the amount of time each position works on the UPIP file – they be prorated. For example, if a Friendship Centre delivers ten different programs, then 10% of the finance staff person’s salary can be allocated to the UPIP. Alternately, if a Friendship Centre has two programs, then 50% can be allocated to the UPIP.

It is difficult for the NAFC to assess what the percentage should be as Friendship Centres have different levels of capacity. However, Friendship Centres should not cover 100% of these positions’ salaries, unless a strong justification can be provided to do so.

Youth Coordinators’ salaries are not eligible under this funding stream but are eligible under Programs and Services Funding Stream

4. Ineligible expenditures include:

  • purchase of capital assets with a market value in excess of $5,000
  • purchase of automobiles, land, or buildings cosmetic capital renovations
  • hospitality*
  • international travel
  • provision of food as an act of food security for individuals and families*
  • contingency/miscellaneous fees
  • deficit recovery

*This are eligible under the programs and services funding stream.

Organizational Capacity- Administration funding for PTAs

The PTAs are tasked to oversee the administration of funding and will provide these services on behalf of INAC. Third party delivery organizations cannot allocate core or program funding to themselves. Below is a breakdown of what is eligible.

5.  Eligible Expenditures

Subject to Departmental approval, eligible expenditures must be directly related to the administration of the funding and may include the following:

  • costs of an administrator or other staff time required to support or oversee the project activities and/or administration of the agreement
  • organizational overhead and/or infrastructure costs applied to supporting the project activities and/or the administration of the agreement, such as: office supplies, telephone/fax, postage, rent, audit, insurance and utilities
  • costs for preparing financial and other reporting documentation required to be compliant with the agreement to provide funding
  • travel and transportation for monitoring purposes*
  • training related to the administration of the funding
  • meetings

*Expenditures related to travel may not exceed Treasury Board guidelines on travel. If you are unsure, please contact the NAFC.

6. Ineligible expenditures include:

  • purchase of capital assets with a market value in excess of $5,000
  • purchase of automobiles, land, or buildings cosmetic capital renovations
  • hospitality*
  • international travel
  • provision of food as an act of food security for individuals and families*
  • contingency/miscellaneous fees
  • deficit recovery

Sample:

Salaries and Benefits:

  • 100% Technician

Organizational overhead and/or infrastructure costs such as office supplies and utilities required to support the staff holding the positions being funded under this stream and/or administration of the agreement

  • Office Supplies
  • Office Rent
  • Utilities
  • Telephone/Fax
  • Insurance
  • Postage
  • Travel and transportation*
  • Training including professional fees
  • Meeting related costs
  • Equipment rental or purchase (up to $5000)*Only travel for a total of 2 people to attend the AGM, regardless of their position.

Costs for preparing financial and other reporting documentation required to be compliant with the agreement:

  • % Finance director/officer, bookkeeper or accountant
  • % Program officer
  • % of Executive Director
  • % Program or General Manager
  • Portion of the cost of the audit

As part of the Treasury Board approval of the UPIP, INAC will need to report back to Cabinet, therefore it is important that the program is run consistently across the country, so that INAC can report on the successes and at the same time demonstrate need which would put them in a good position to potentially seek an increase in funding.UPIP expenditures will be monitored closely by INAC for all recipients and therefore it is crucial for technicians to ensure that Organizational Capacity funding is expended accordingly and within the terms and conditions of the funding agreement. Technicians should communicate this to ultimate recipients (Friendship Centres) and moving forward any ineligible expenditures will be recovered.

For additional information or support, please contact the National Association of Friendship Centres Programs Directorate:

Jennifer Rankin, Program Manager
Telephone: (613) 563-4844 ex 324
E-Mail: jrankin@nafc.ca 

Ongoing Initiatives