Contract for Services – Project Coordinator

Contract for Services

Project Coordinator

Overview:

The NAFC requires the contracted services of a Project Coordinator services for the approved project:  Collaboration & Consultation on Indian Registration, Band Membership and First Nation Citizenship. In summary the project will involve engagement with Provincial & Territorial Associations (PTAs) and individual Friendship Centres (FCs); organization, coordination, management and oversight of 40 consultation sessions in 40 locations across Canada in which Friendship Centres are located; and organization of a National Summit tentatively scheduled for mid-February 2019. A detailed listing of other deliverables and work activities can be found below. The term of this contract shall be from the 12th day of Nov 2018 until the 31st day of March 2019. The contract maximum value is for not more than $35,000.00 inclusive of all taxes.  

  1. Contractor Deliverables & Work Activities:

Overall responsibility for organization and coordination of 40 consultation sessions

    • Sessions will have a minimum of 30 participants;
    • Locations of sessions will be arranged in consultation with participating PTAs/FCs;
    • Facilitators & Notetakers for sessions will be arranged by the Project Coordinator in consultation with PTAs/FCs;
    • Work with participating PTAs and FCs to arrange agreed upon communication (i.e.: social media, print materials, etc.) to enlist, register, and confirm participants for the sessions including:
      • Elders
      • Youth
      • FC membership
    • Communicate with representatives of Crown-Indigenous Relations and Northern Affairs Canada (CIRNAC) regarding their pre-session materials and possible departmental representation at sessions;
    • Project Coordinator will be responsible for ensuring that notes and summary reports from the individual session are collected from PTAs/FCs no later than 1 week following the cessation of each session;
    • Maintain a log of session locations, venues, dates, and contact information for representatives for each session including facilitators and note-takers;
    • Enlist the support of local area volunteers (in consultation with PTAs/FCs) when and where possible to assist with onsite session promotion, delivery, and other logistics;
    • Provide assistance and direction throughout and at the end of each of the individual sessions related to any financial issues raised by those associated with the sessions;
    • Other duties as assigned in completing the work activities arising out of the sessions.

 

Coordination of the National Summit including:

    • Booking venue in Ottawa and all associated onsite logistics for and during the event;
    • Selection of a Facilitator and Notetakers for the National Summit;
    • Coordinating CIRNAC participation at the National Summit;
    • Enlisting the support of a local Elder to be present at the event;
    • Coordinate sending of invitations to prospective delegates;
    • Responsibility for all associated communications surrounding the National Summit;
    • Registration of delegates at the event;
    • Collection of notes and summary report from Notetakers at the cessation of the National Summit to be submitted to the NAFC no later than 1 week after the event;
  • Enlist the support of local area volunteers when and where possible to assist with onsite session promotion, delivery, and other logistics;
  • Provide assistance and direction throughout and at the end of the National Summit related to any financial issues raised by delegates, venue personnel, Facilitator and Notetakers
  • Other duties as assigned in completing the work activities arising out of the sessions.

 

  1. Some travel may be required by the Project Coordinator in fulfilling the above duties and will be dealt with separately by the NAFC outside of the amount contracted for these services.
  2. Other duties as may be assigned in the coordination of the individual community sessions and the National Summit.

 

  1. Workplace Location

The Contractor will be required to work from the offices of the NAFC, located at 275 MacLaren Street, Ottawa, ON and all required office equipment, i.e. computer/laptop, phone, fax machine, printer, internet access, and all other materials will be provided to complete this project.

The closing date for receipt of responses to this current Contract for Services is Friday, November 9th, 2018 at 5:00 p.m. (EST). Responses should be submitted via e-mail and addressed to:

Ellen Maracle

Acting Executive Director

National Association of Friendship Centres

275 Maclaren Street

Ottawa, ON   K2P 0L9

melmaracle@nafc.ca

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