NAFC Request for Proposals Labour Market Advisory Committee Meeting Facilitation

1. Organization Background

The National Association of Friendship Centres (NAFC) consists of 118 Friendship Centres across Canada and 7 Provincial and Territorial Associations who together make up the Friendship Centre Movement. The NAFC is a long-standing national Indigenous organization with reach across Canada, from coast to coast to coast, serving First Nations, Inuit and Métis living in urban, rural and northern communities. The organization receives funding from various sources including the Federal Government of Canada. NAFC’s mission is: “To improve the quality of life for Aboriginal Peoples in an urban environment by supporting self-determined activities which encourage equal access to, and participation in, Canadian society, and which respects and strengthens the increasing emphasis on Aboriginal cultural distinctiveness.”

2. Project Summary

The NAFC requires a Contractor or Contracting Firm to assist in the facilitation of a Labour Market Advisory Committee (LMAC) meeting and preparation of a meeting wrap-up report. The proposed work will require the Contractor to work collaboratively with NAFC staff and management to develop the facilitation materials and wrap-up report and guide the meeting discussion consistent with the Friendship Centre Movement’s approach of Centre-driven dialogue while respecting traditional Indigenous customs and beliefs.

3. Project Objectives

The objective of this proposed work is to cultivate targeted and applicable recommendations through dialogue with the Labour Market Advisory Committee to inform the Friendship Centre Labour Market Strategy.

The following activities will be performed by the Contractor:

  • Prepare facilitation guide;
  • Facilitate meeting;
  • Provide additional context around the Indigenous labour market landscape as required during meeting;
  • Produce meeting wrap-up report, including summary of proceedings, verbatim minutes, detailed recommendations on specific components of the strategy arising from discussion, and overview recommendations concerning next steps.

4. Description of Project Deliverables

The deliverables include:

  • Facilitation materials
  • Meeting wrap-up report

5. Contractor Experience/Qualifications

  • Applicants must demonstrate knowledge of Indigenous labour market development and program management, nationally and provincially, through a combination of postsecondary education and work experience (40 points);
  • Applicants must have experience facilitating meetings for a large to midsized Not-for-Profit Indigenous Organization (30 points);
  • Applicants must have demonstrated experience and/or knowledge of Indigenous Culture and Traditions (10 points);
  • Experience with the Friendship Centre Movement will be considered an asset (10 points)
  • Bilingualism will be considered an asset (10 points).

6. Contract Parameters

6.1. Value

The contract maximum value is for not more than $6,000, excluding taxes. Proposals coming in above this maximum limit will not be considered for this process. The NAFC assumes no responsibility for sub-contractors that may arise out of this contract.

6.2. Duration

The contract will be in effect from March 1, 2017 to March 17, 2017.

6.3. Workplace

The contractor will be required to work from their usual place of work and provide their own work equipment and workplace infrastructure to complete the work required under this project, including office, computer/laptop, phone/cell phone/fax machine, printer, internet access, and all other materials required to complete this project.

6.4. Intellectual Property

All information, documents or resource materials developed as part of this contract and work related to this project will remain the intellectual property of the NAFC.

6.5. NAFC’s Responsibilities

  • The NAFC will provide all background and other materials and information to the Contractor required to complete the project deliverables.
  • The NAFC will provide staff support to the Contractor throughout all stages of this contract and project, for direction and clarity of objectives.
  • The Contractor will provide updates on the progress of the project as deliverables are completed and as requested by the NAFC.

6.6. Contractor Requirements

  • The Contractor will be required to meet all the project activities and deliverables described in this RFP to the satisfaction of the NAFC.
  • The Contractor will be required to take direction and feedback from the NAFC as provided to complete the project deliverables.

6.7. Payment Terms

Payment will be made by the NAFC upon receipt of an invoice from the Contractor upon successful completion of the project deliverable.

7. Requirements for responding to this RFP

Individuals/firms interested in responding to this RFP are required to provide the following to the NAFC:

  1. Resume(s)
  2. 2 letters of Reference
  3. A sample of a meeting wrap-up report written by the Contractor

8. Closing Date/Time:

The closing date for this RFP is February 17, 2017.

Proposals must be received by 5:00 p.m. (Eastern Standard Time)
and be addressed to the attention of the:
Executive Director
National Association of Friendship Centres
275 MacLaren St.
Ottawa, Ontario
K2P 0L9

Submissions can be provided in hard copy to the above noted address, or in electronic format by e-mail to Erin Corston at ecorston@nafc.ca.

The NAFC bears no responsibility for misdirected or misaddressed proposals or for proposals that may be incomplete on receipt and review.

Questions pertaining to this RFP may be directed in writing by e-mail to:
Erin Corston at ecorston@nafc.ca or Sonya Howard at showard@nafc.ca.

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